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FieldLogs

Creating an Ad-hoc Task

What is an ad-hoc task?

An ad-hoc task is a sequence of logs, without using an existing template. With an ad-hoc task, you can document a process enriched with pictures, videos, audio recordings or comments taken on the field.

Afterward, a template author can edit the template before publication.

Scenario

A new model of fire extinguisher is deployed in your premises. As the responsible of security, you want to document its utilization. So, you create an ad-hoc task in which you add pictures and videos with comments to explain and show how this new fire extinguisher works.

Starting the task

You can start an ad-hoc task using two different methods:

  • The Start button:

    1. Tap on Start.

      appAdHoc_start_button.png

    2. Tap on Start Ad-Hoc Task.

      appAdHoc_start_adhoc_task_button.png

      A blank job is now running.

  • The log buttons:

appAdHoc_photo_button.png
appAdHoc_video_button1.png
appAdHoc_audio_button.png
appAdHoc_comment_button.png

Photo button

Video button

Audio button

Comment button

  1. Tap on the photo button.

  2. Take a picture.

  3. Tap on Use Photo.

    You can also take another picture by taping on Retake.

  4. Tap on Save.

Warning

The maximum length of a video depends on its quality.

  1. Tap on the video button.

  2. Take a video.

  3. Tap on Use Video.

    You can also take another video by taping Retake, or continue filming by taping on appAdHoc_video_button2.jpg.

  4. Tap on Save.

Warning

The maximum length of an audio recording depends on its quality.

  1. Tap on the audio button.

  2. Tap on Record.

    You can listen to what you just recorded by taping on Play.

  3. Tap on Add.

  4. Tap on Save.

  1. Tap on the comment button.

  2. Write a comment.

    You can create and use text shortcuts by taping on Shortcuts.

  3. Tap on Add.

  4. Tap on Save.

The log is added to the ad-hoc task.

Note

You can also add a photo, a video, an audio recording or a comment to your log before taping Save.

Adding content

You can fill your ad-hoc task using the log buttons.

Note

If you add a comment to a log, it becomes the title of this log when a template is generated from the ad-hoc task.

You can tap the edit button appAdHoc_edit_button.png on the right to open a pop-up window with two options:

  • Edit Log: Add a Photo/Video/Audio/Comment to your existing log.

  • Edit Photo/Video/Audio/Comment: Edit your current log.

Ending the task

Either tap on Stop appAdHoc_stop_button.png or End of Template. Tap to stop. appAdHoc_end_template_stop_button.png.

You have two options to end the job:

  • Tap on Complete Job: The task is complete, but the tasks stays in your Inbox.

  • Tap on Complete & Mark Task as done: The task is complete, and the task is mark as done and disappears from the Inbox.

Note

If Edit Job Info is enabled, the Edit Job window opens when you pause or stop the job.

Tip

You can generate a template from an ad-hoc task. For more information, see Generating A Template From An Ad-hoc Task.

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